Blog - Aureole Systems

Why Guest Wi-Fi Should Be Separate From Your Business Network

Offering Guest Wi-Fi to customers, contractors, and visitors is convenient. But their phones and laptops should not connect to the same network as your business computers, printers, security cameras, servers, and file storage.

Even when you trust the person, you do not control their device. You do not know whether it has current security updates, whether it contains malware, or who else has used it.

A properly configured guest network gives visitors internet access without allowing their devices to communicate with your business systems.

Should Employees Use Personal Devices for Work?

Summary: Allow personal devices only for approved work, through approved apps, and when the device meets your security requirements. Use company-owned devices for administration, sensitive

Why Your Employees Shouldn’t Have Administrator Access to Their Computers

Administrator access often starts with one request. An employee needs to install a printer, update a specialist program, or change a setting on their computer.

Giving them administrator access gets the job done. The problem is that the access usually stays after the request has been completed.

From then on, the employee can approve other software installations and make changes that would normally require help from IT. If they install the wrong program or someone takes control of their account, those permissions can also be used to change the computer.

For everyday work, employees should use standard accounts. Administrator access should be kept for tasks that require it.

The 30-Minute IT Check Every Small Business Should Do Once a Month

Most owners only look at their IT when something has already gone wrong. A file won’t open, a laptop won’t start, or an invoice gets paid into a scammer’s account. Fixing it at that point costs more than preventing it would have.

Almost none of it happens without warning. The backup that fails when you finally need it had been failing for weeks. The account a scammer used belonged to someone who left last year. Thirty minutes a month IT check is usually enough to catch that kind of thing.

How to Keep Your Business Running When Microsoft 365 Goes Down

Most of your business probably runs in the cloud now. Email, files, accounting, bookings, payments, it’s all online. Then one day a service goes down, and nobody can send an email, open a file, or take a payment.

It doesn’t take a hacker for this to happen. In July 2024, a faulty software update from the security company CrowdStrike crashed millions of Windows computers around the world in a few hours. Microsoft estimated it hit 8.5 million devices, grounding flights and stopping work at banks and hospitals.

Is Your Business Website a Security Risk?

Your website is one of those things you set up once and then stop thinking about. It sits there doing its job, so there’s no reason to touch it. That’s exactly why a neglected website is one of the common ways a small business gets hacked.

Most small-business sites run on WordPress, which powers more than 40% of all websites, according to W3Techs. WordPress itself is solid. The risk is usually the plugins and themes added to it, which often don’t get updated for years.

Why You Should Scroll Past the First Result on Google

When you search Google for a program to download or a website to log into, the first thing result on Google you see is usually an ad. It sits at the top, marked “Sponsored,” and most people click it without a second thought, because the top result is normally what you wanted.

Scammers count on that. They buy ads on the names of trusted companies and popular software, so their fake site appears right at the top, above the real one, and you click it thinking it’s the official page.

How to Spot a Scam Email Now That They Look Real

For years, the advice for spotting a scam email was simple: look for bad spelling and clumsy grammar. A real bank or supplier writes properly, the thinking went, so a message full of mistakes was probably fake. It was easy to teach, and for a long time it worked.

It doesn’t anymore. Scammers now use AI to write their emails, and AI writes cleanly. The typos and awkward phrasing that used to give phishing away are gone, and the messages landing in your team’s inbox read as well as anything from a real company. Worse, they can be written to sound like they came from someone you already know.